Standing Orders
Standing Order #1
All Standing Orders will be approved by a majority vote of the Board. Newly approved Standing Orders will be published in the Society’s newsletter. All Standing Orders will be made available for public viewing on the Society’s web site and will be included in any Membership packet.
Adopted on 1 March 2006
Standing Order #2
The President of the Society is authorized to spend up to $100 at a time for the purchase of floral arrangements,
cards, food, etc to be sent in the name of the Society in an expression of sympathy for the death of a close family
member of a member of the Society or of a member. The President will inform the Board at the next meeting of the Board
and the Treasurer is to reimburse the President upon presentation of receipts.
Adopted on 1 March 2006
Standing Order #3
The Society shall not buy any product or service from a member of the Society or close family member of a member of the Society unless it can be shown that the product or service is being sold at the member’s cost without any markups. Any such purchase will require an approving vote by the Board of Directors.
Adopted on 1 March 2006
Standing Order #4
The Treasurer of the Society is
authorized to pay the cost of meal and beverages for any guest speaker when the
meeting where the speaker is making the presentation is a dinner meeting. The
Treasurer may also pay for the meal and beverages of a guest speaker’s spouse if approved by the President. The Treasurer will inform the Board at the next
meeting of the Board. Such total cost not to exceed $50.00.
Adopted on 1 March 2006
Standing Order #5
An ad hoc committee of the Society can only spend money on products and services that are previously authorized by the Board and for the amount authorized. The Treasurer will reimburse expenses incurred only for expenses which were authorized and for which original receipts were provided. The Board may, in extraordinary circumstances, authorize the Treasurer to reimburse expenses, which were not previously authorized upon written submission to the Board.
Adopted on 1 March 2006
Standing Order #6
The President of the Society is the sole public voice of the Society; no other member of Society is allowed to speak for the Society on any issue at any time except with the express prior consent of the Board.
Adopted on 1 March 2006
Standing Order #7
Minutes of meetings of the Society shall consist of:
- The date and place of the meeting with the starting and ending times;
- A list of those attending a Board meeting;
- A brief summary of reports presented;
- The exacting wording of all resolutions made with the vote summary.
Adopted on 1 March 2006
Standing Order #8
The President shall appoint an acting secretary anytime that the Society’s Secretary is not present at a meeting of the Board or at a Regular meeting of the Society. The Acting Secretary will present the minutes of the previous meeting, if such is available. The Acting Secretary will take minutes of the meeting and convey them to the Secretary and the President of the Society within one week of the meeting.
Adopted on 1 March 2006
Standing Order #9
The Treasurer, or their designee, and at least one other Member of the Board shall review and account for all valued physical and financial assets of the Society on a periodic basis and especially when a special event has occurred that would or could impact them. These assets include but are not limit to cash taken in, invoices and/or receipts for goods, tickets used for events, and any merchandise purchased or donated for Society use. This report of accounting shall be in writing, dated, signed, and become part of the Society's records.
Adopted on 1 March 2006